72-Hour Pre-Arrival Checklist: Coordinating Transfers & Seamless Check-In

Arriving on a small Caribbean island should feel like the start of your escape—not a logistics puzzle. This 72-hour pre-arrival checklist shows you exactly how to coordinate transfers and ensure a seamless check-in at Bequia Beach Hotel. Share a few key details with our team at least 72 hours before you travel, and we’ll help align inter-island flights or ferries, pre-book ground transfers, and have everything ready for a smooth welcome from 4:00 pm onward.

What You’ll Learn

• The essential details to send us 72 hours before arrival
• How to choose the best route via Barbados, St. Vincent, St. Lucia or Grenada
• Exact transfer timings to plan around the last ferry
• What to expect at check-in and how to request early check-in/late check-out
• Practical pre-arrival tips for families, couples and groups

What to Send Us 72 Hours Before Arrival

To organise your transfers and check-in, please share the following:

• Full arrival and departure itinerary (flights and/or ferry bookings)
• Preferred route to Bequia (via Barbados, St. Vincent, St. Lucia or Grenada)
• Names and total number of travellers, including children/infants
• Your Bequia Beach Hotel booking reference and accommodation category
• Estimated arrival time to Bequia (airport or ferry dock)
• Transfer needs:
  • Ground transfer from Argyle International Airport (SVD) to Kingstown ferry pier (approximately 45 minutes by road; surcharge applies)
  • Taxi transfer on Bequia from J. F. Mitchell Airport or the Port Elizabeth ferry dock to the hotel (about 10 minutes)
• Special requests:
  • Early check-in or late check-out (subject to availability)
  • Complimentary baby cribs or a rollaway/extra bed (USD 50 per night)
  • Dietary preferences for on-site dining (vegetarian, vegan, gluten-free and dairy-free options available)
  • Any planned upgrades to Half Board, Full Board or All Inclusive meal plans

Providing these details at least 72 hours in advance allows our reservations and front desk teams to coordinate every step.

Choosing Your Best Route to Bequia

Bequia is delightfully reachable with a bit of smart timing. Here are your primary options:

1) Via Barbados (recommended for a quick island hop)

• Connect on an inter-island flight to Bequia (approximately 45 minutes) with SVG Air.
• Our team can verify seat availability and book your inter-island flight.

2) Via St. Vincent (Argyle International Airport, SVD)

• Road transfer: Approximately 45 minutes by taxi from SVD to the Kingstown ferry terminal (we can arrange this with 72 hours’ notice; surcharge applies).
• Ferry to Bequia: About 1 hour. The final scheduled ferry to Bequia typically departs around 6:00 pm daily.
• Fast ferry: A new fast ferry option completes the crossing in roughly 35 minutes.

3) Via St. Lucia or Grenada

• St. Lucia: On-demand inter-island flights operate to Bequia.
• Grenada: Seasonal inter-island connections are available.

Final leg to the hotel

• From Bequia’s J. F. Mitchell Airport or Port Elizabeth ferry dock, it’s around a 10-minute taxi ride to Bequia Beach Hotel. We can pre-book your taxi.

Quick-Glance Transfer Timings

• Barbados → Bequia flight: ≈ 45 minutes
• SVD → Kingstown ferry pier (by road): ≈ 45 minutes
• Kingstown → Bequia ferry: ≈ 1 hour (last boat around 6:00 pm daily)
• Fast ferry option: ≈ 35 minutes
• Bequia airport/ferry dock → hotel (by taxi): ≈ 10 minutes

Tip: If your international flight arrival at SVD is later in the day, coordinating with our team 72 hours ahead helps you plan around the last ferry and choose the best routing.

Seamless Check-In: What to Expect on Arrival

• Check-in time: From 4:00 pm
• Late-night arrivals: Welcome. Our front desk is staffed, and check-in is possible at any time after 4:00 pm. Please share your arrival time in advance.
• Minimum check-in age: 18
• Check-out time: Noon
• Early check-in / Late check-out: Available on request, subject to availability
• Pets/service animals: Not permitted at the property

On arrival, our front desk team will greet you and complete a swift, friendly check-in so you can start enjoying the beach, pools and resort amenities right away.

Practical Pre-Arrival Tips to Streamline Day One

Make the most of your first afternoon and evening with these helpful pointers:

• Confirm your transfers early:
  • Reserve the SVD → Kingstown road transfer (≈ 45 minutes) with at least 72 hours’ notice; a surcharge applies.
  • Pre-book your Bequia taxi from the airport or ferry dock to the hotel (≈ 10 minutes).
• Plan your ferry connection: Aim to reach Kingstown in time for the final ferry around 6:00 pm (≈ 1 hour crossing), or ask us about fast ferry timings (≈ 35 minutes).
• Think meal plans: If you prefer a set dining plan, request upgrades to Half Board, Full Board or All Inclusive before arrival.
• Family comforts:
  • Request complimentary cribs in advance.
  • Reserve a rollaway/extra bed for USD 50 per night if needed.
  • Ask about the on-demand Kids Club for supervised activities.
• In-room ease: All accommodation includes air-conditioning and a kettle for hot drinks.
• Beach-day ready: Sun loungers are provided on the beachfront and around the pools; pool umbrellas are available.
• Wellness & fitness: Pack light—our fitness facility, complimentary yoga, and Spa & Wellbeing areas (including sauna and steam room) have you covered.
• Payments: We accept American Express, Visa, Mastercard and cash for on-site charges and settlements.
• Transfers and travel planning: Our reservations team can arrange inter-island flights, ferries and taxis, and assist with full travel planning.

The 72-Hour Pre-Arrival Checklist (At-a-Glance)

1. Share your complete travel itinerary (international flights, inter-island flights, ferry bookings).
2. Tell us your preferred routing: Barbados flight, St. Vincent + ferry, St. Lucia (on-demand flight) or Grenada (seasonal).
3. Request ground transfers:
   • SVD → Kingstown ferry terminal (≈ 45 minutes; surcharge applies).
   • Bequia airport/ferry dock → hotel (≈ 10 minutes by taxi).
4. Confirm your estimated arrival time to Bequia (airport or ferry dock).
5. Submit special requests:
   • Early check-in or late check-out (subject to availability).
   • Cribs (complimentary) or rollaway/extra bed (USD 50 per night).
   • Dietary preferences for Bagatelle and Blue Tropic (vegetarian, vegan, gluten-free and dairy-free options available).
   • Meal plan upgrades (Half Board, Full Board, All Inclusive).
6. Ensure your booking details and contact information are up to date (email and mobile/WhatsApp).
7. Review key timings:
   • Check-in from 4:00 pm; check-out at noon.
   • Last ferry from St. Vincent around 6:00 pm; standard crossing ≈ 1 hour; fast ferry ≈ 35 minutes.

FAQs for Smooth Arrivals

What time are check-in and check-out?

• Check-in is from 4:00 pm, and check-out is at noon. Early check-in and late check-out are subject to availability.

Is late-night check-in available?

• Yes. Our front desk is staffed, and check-in is possible at any time after 4:00 pm. Please share your arrival time in advance.

Can the hotel arrange ground transfers from SVD to the ferry pier?

• Yes. With at least 72 hours’ notice, we can organise the approximately 45-minute road transfer from Argyle International Airport (SVD) to the Kingstown ferry terminal; a surcharge applies.

What time does the last ferry to Bequia depart?

• The final scheduled ferry to Bequia typically departs around 6:00 pm daily and the standard crossing takes about one hour. A new fast ferry option completes the crossing in roughly 35 minutes.

How far is the hotel from Bequia’s airport or ferry dock?

• It’s about a 10-minute taxi ride. We can pre-book your taxi transfer.

What payment methods are accepted on property?

• American Express, Visa, Mastercard and cash.

Are pets or service animals allowed?

• No. Pets and service animals are not permitted at the property.

Plan the Rest of Your Stay

Once your arrival is set, consider reserving a few highlights:

• Dining and drinks:
  • Bagatelle (Caribbean-inspired, with vegetarian, vegan, gluten-free and dairy-free options)
  • Blue Tropic (Italian fare with vegetarian and gluten-free options)
  • Jack’s Beach Bar on Princess Margaret Beach (daily shuttle from the hotel)
  • The Sand Bar on Friendship Beach (a gentle five-minute walk)
• Experiences:
  • Complimentary non-motorised water-sports, high-speed Wi-Fi and yoga
  • Tennis court, Spa & Wellbeing with sauna and steam room
  • Sandy Toes boat excursions to the Tobago Cays, Mustique, and scenic cruises around Bequia

For more planning ideas, explore our Travel page, browse current Offers & Packages, and check the FAQ for quick answers.

Conclusion

A little preparation goes a long way on island time. By using this 72-hour pre-arrival checklist—sharing your itinerary, booking transfers, and confirming any special requests—you set yourself up for stress-free connections and a smooth check-in from 4:00 pm. Our team will take it from there.

Ready to coordinate your arrival? Contact Reservations at reservations@bequiabeach.com, call +1 784 458 1600, or message us on WhatsApp. We look forward to welcoming you to Friendship Bay.