Festive-Season Fine Print: How to Navigate Bequia Beach Hotel’s 75% Deposit and Cancellation Rules
Planning a festive escape to the Grenadines? Before you book, get clear on the Bequia Beach Hotel 75% deposit and its festive-season cancellation rules. Peak dates book fast, and policies are firmer during this period. This guide breaks down key timelines, what “non-refundable” really means for 20 December–5 January, and simple steps to avoid unnecessary fees.
What counts as Winter & Festive—and why it matters
- Winter & Festive period: 20 December – 18 April
- Festive window (stricter terms): 20 December – 5 January
- Deposit due at booking (Winter & Festive): 75% of accommodation charges
- Balance due: On check-in
During the festive window, demand peaks. Hotels typically tighten terms in high season to manage limited inventory. At Bequia Beach Hotel, that translates to a 75% deposit up front and non‑refundable deposits for stays that fall within 20 December–5 January.
The Bequia Beach Hotel 75% deposit explained
- Amount: A deposit equal to 75% of your accommodation charges is required at the time of booking for stays between 20 December and 18 April.
- Festive stays (20/12–05/01): Deposits are non‑refundable.
- Balance: Settled at check‑in.
- Refund method: Any deposit/booking refunds are issued net of non‑refundable card processing fees and a 5% booking charge.
Tip: If your plans are not yet fixed, consider dates outside the festive window or review the Summer policy (below) for lighter terms.
Cancellation timeline at a glance (Winter & Festive)
All cancellations must be submitted in writing via email.
- Email: reservations@bequiabeach.com
Below is the scheduled deposit penalty for cancellations during the Winter & Festive period:
| Time before arrival | Deposit penalty |
|---|---|
| Within 60 days | 30% of deposit |
| Within 45 days | 50% of deposit |
| Within 30 days | 75% of deposit |
| Within 14 days | 100% of deposit |
Important notes:
- Festive stays are different. Because festive deposits are non‑refundable, cancelling a booking that falls within 20 December–5 January will result in forfeiting the deposit.
- No‑shows and early check‑outs are charged 100% of the cost of the confirmed stay.
Amendments: the critical deadlines
Changes can help you avoid cancellation—but timing is everything.
- Standard Winter & Festive amendments: Notify in writing at least 21 days prior to arrival to avoid forfeiting the deposit.
- Festive date amendments (20/12–05/01): Must be made in writing at least 60 days prior to arrival to avoid forfeiting the deposit.
- One‑time change: Guests may amend stay dates once. Additional amendment requests are at the hotel’s discretion.
- If you amend then later cancel: A 100% deposit penalty applies.
How to amend:
- Write to reservations@bequiabeach.com with your booking details, requested new dates, and any flexibility windows.
Related fine print to keep in mind
- Rates: Quoted in USD and include VAT.
- Additional nightly charges (per room): US$9 Tourism Sustainability Fee + US$3 Climate Resiliency Levy.
- Check‑in / Check‑out: Check in from 16:00; Check out by 12:00.
- Travel insurance is strongly recommended.
- Separate villa policies: Note that villas at Grenadine Hills have separate booking & rental policies.
How festive differs from the Summer policy
If you’re date‑flexible, compare festive/winter with summer terms.
- Summer period: 19 April – 19 December
- Deposit at booking (Summer): 50% of accommodation charges
- Summer amendments: Notify in writing at least 10 days prior to arrival to avoid deposit penalties.
- Summer cancellation penalties:
- Within 14 days of arrival: 10% of deposit
- Within 7 days of arrival: 50% of deposit
- Within 48 hours of arrival: 100% of deposit
Summary: Summer carries a lower initial deposit (50%) and more lenient penalty windows compared to the 75% deposit and stricter festive rules.
Quick answers (for fast decisions)
- What dates are considered “festive”? 20 December – 5 January.
- What is the Bequia Beach Hotel 75% deposit? A 75% deposit is required at booking for stays between 20 December and 18 April.
- Are festive deposits refundable? No—for stays within 20 December–5 January, deposits are non‑refundable.
- How do I amend or cancel? In writing via email to reservations@bequiabeach.com.
- What are the Winter & Festive cancellation penalties? Within 60/45/30/14 days of arrival: 30% / 50% / 75% / 100% of the deposit respectively.
- What if I am a no‑show or leave early? You’ll be charged 100% of the cost of the confirmed stay.
- Are refunds full? Refunds are net of non‑refundable card processing fees and a 5% booking charge.
- Are villa policies different? Yes—villas at Grenadine Hills have separate booking & rental policies.
Practical strategies to avoid fees
- Lock dates early for festive stays. If you’re traveling between 20 December and 5 January, set a reminder at least 60 days out—that’s your last chance to amend dates without forfeiting the deposit.
- If you’re uncertain, consider summer. Summer (19 April – 19 December) carries a 50% deposit and more flexible penalties.
- Use your one amendment wisely. Because you can amend dates once, finalize flight windows before you request a change.
- Put everything in writing. Send amendments/cancellations to reservations@bequiabeach.com and keep the email trail.
- Build buffer days for travel logistics. Coordinating inter‑island flights and ferries can influence arrival windows; avoiding last‑minute shifts helps you stay clear of penalty thresholds.
- Account for nightly levies. Budget for the US$9 Tourism Sustainability Fee and US$3 Climate Resiliency Levy per room, per night.
- Plan check‑in/out smartly. With check‑in from 16:00 and check‑out by 12:00, align transfers to minimize unused nights.
- Insure your trip. The hotel strongly recommends travel insurance; it’s especially relevant for non‑refundable festive deposits.
- Contact the team directly for clarity. For special circumstances or complex itineraries, email reservations@bequiabeach.com, call +1 784 458 1600, or reach out via WhatsApp.
Conclusion
The headline for festive travel is simple: the Bequia Beach Hotel 75% deposit applies for 20 December–18 April, and festive deposits (20 December–5 January) are non‑refundable. Know the 60‑day amendment rule for festive dates, the graded deposit penalties as you approach arrival, and the one‑time amendment limit. With early planning, written communication, and travel insurance, you can secure your Caribbean celebration while minimizing risk.
Ready to confirm dates or ask a question? Email reservations@bequiabeach.com, call +1 784 458 1600, or reach out via WhatsApp. For more details on meal plans and other FAQs, see the hotel’s Policies page, Inclusions page, and FAQ page.